FAQ
Is there a remote presentation option for accessibility and emergency accommodations for SIGDOC 2023?
Although SIGDOC 2023 is not a hybrid conference—and for the best conference experience we recommend in-person attendance for most presenters—we want to make presenting at the conference and being on the program available for our colleagues who need accessibility or health-related accommodations or who suffer a health- or other family-related emergency before the conference begins.
We have expanded the remote, pre-recorded presentation option policy to include personal safety concerns that members may have related to recent Florida legislation (see here for a discussion of these issues). We offer qualified registered presenters the opportunity to present their research via pre-recorded video for a remote presentation option. Both in-person and remote presenters are eligible to publish their papers in the Proceedings.
How do I request the pre-recorded presentation option?
To help the Conference Committee make arrangements, we ask that:
- If you are requesting this option for accessibility or health accommodation or personal safety-related reasons, please complete the remote, pre-recorded request option form by October 10.
- If you are requesting this option for emergency reasons prior to the conference, please complete the remote, pre-recorded request option form by October 23, 12:00pm EDT (1600 UTC).
If you have any questions, you can reach out to us at sigdocconference@gmail.com.
In all cases, we cannot grant permission to stay on the program and give a pre-recorded presentation until your registration has been paid.
How do I give a pre-recorded presentation at SIGDOC 2023?
Remote presenters will submit pre-recorded presentations, which will be played during your scheduled session and linked to our online program. Be mindful of time constraints. Your pre-recorded video should not exceed 12 minutes.
- If you are part of an organized panel, your co-presenters attending in person are responsible for playing your pre-recorded video presentation.
- For individual presenters, we plan to have moderators who will play pre-recorded video presentations.
- For poster presenters, we will place a link to pre-recorded poster video presentations on the conference website and post a QR code linking to recordings in the poster gallery during your session.
We encourage you to provide closed captions on your pre-recorded video presentation to make it accessible to SIGDOC attendees. We will provide instructions for captioning on SIGDOC’s Instructions for Presenters page (coming soon).
Are registration fees the same for in-person and pre-recorded presentation options?
Yes. Registration fees remain the same for both in-person and pre-recorded presentations.
Can I join the session remotely to answer questions and listen to discussion?
No. Since SIGDOC 2023 is not a hybrid conference, we do not have the capability to facilitate remote attendance at the conference. Those with pre-recorded presentations will not have the option of participating in a live question-and-answer period.
We encourage pre-recorded presenters to include their contact information prominently in their presentation, so in-person attendees are able to contact them with questions.