Accessibility FAQ

SIGDOC 2019 Accessibility FAQ

SIGDOC 2019 is committed to providing an inclusive environment and we will do our best to accommodate requests for special assistance. This page describes the accessibility features of SIGDOC 2019, to help you make an informed decision about whether the conference will be accessible to you. Please contact Accessibility Chair, Sean Zdenek at zdenek@udel.edu if your question is not answered here, or if the conference arrangements as described are not enough to allow you to attend. We will work with you to the best of our ability, to make the conference accessible.

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How do I communicate accessibility needs to SIGDOC 2019 organizers?

The Accessibility Chair for SIGDOC 2019 is Sean Zdenek, whose goal is to ensure the conference is accessible to everyone. When you register for the conference, there will be a registration question labeled “Do you have a disability or special need which requires our awareness?”. In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. The Accessibility Chair will follow up with you to clarify your needs. You can contact them directly at any time by emailing zdenek@udel.edu.

Who do I ask if my question is not answered here?

SIGDOC 2019 will be held at Smith Memorial Student Union at Portland State University. More information about accessibility at Smith Memorial Student Union is available on their accessibility information page.

Please contact Sarah Kenney on 503-725-5401 or email skenney@pdx.edu to discuss your specific needs with the venue directly.

If there is specific accessibility information you would like to have included here, or if you wish to discuss any conference accessibility requirements, please contact our Accessibility Chair, Sean Zdenek by email: zdenek@udel.edu, and someone will respond to you shortly.

Will sign language interpretation or captioning be available?

The conference will provide a team of sign language interpreters or captioners if requested by any attendees during the early registration period. Please make your request as early as possible. Our Accessibility Chair will follow up with you to discuss your needs in more detail. After September, 10, 2019 (the deadline for early registration), a best effort will be made to accommodate requests, but we cannot guarantee that interpreters or captioners will be available.

What are the taxi and public transport options for getting to the conference venue?

From the airport, the easiest way to get to the Smith Memorial Student Union is dependent on your needs.

Recommended options for getting to the conference include:

Taxi

  • Route: From the airport to the conference venue
  • Pickup point: Outside the arrivals area
  • Cost: Unknown
  • Time: Unknown
  • Wheelchair accessibility: Please check directly with the vendor
  • Walking and steps: Walking distance unknown. Presence of steps unknown.
  • Service animals: Please check directly with the vendor
  • Phone: Unknown
  • Book: Please check directly with the vendor

MAX (lightrail)

  • Approximately 45 minutes from PDX to downtown. $2.50 each way.
  •  

  • If you prefer a straight shot from PDX to downtown, with a short uphill walk to the hotel, take the Red Line to the South Pioneer Square station, then travel southwest on SW 6th street, to 6th and Clay.
  • If you prefer a shorter walk and don’t mind changing trains, catch the Red Line at PDX, change to the Green Line at Gateway Station, and get off at the City Hall/SW Fifth and Jefferson Station.

Who can I ask about accessibility in Portland, Oregon?

For information about Portland, Oregon accessibility, including public transport, go to online accessibility information or contact the city at TBD or TBD.

Can a student volunteer assist me during the conference?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

Attendees who require personal care assistance should bring their own assistant. Personal care assistants do not need to register for the conference. Please let us know if you plan to bring an assistant.

What is the conference space like?

For the overall layout of the venue, please refer to this map of the conference space.

The conference will be held on the third floor of the Smith Memorial Student Union on the Portland State University campus. The keynote sessions and the poster sessions will be held in the Ballroom. Paper and panel sessions will be held in rooms 333, 329, 328, 327. Food and snacks will be served in the Vanport room adjacent to the Ballroom. The registration desk will be in the hallway on the 3rd floor to the right of the elevators. There are accessible restrooms on the third floor. There is a gender-neutral restroom one floor up on the 4th floor.

If there is an emergency during the conference, attendees using wheelchairs, power scooters, or needing assistance, will be escorted by student volunteers and conference organizers.

Please see our other FAQs for more details about wheelchair or power scooter access, provisions for presenters, restrooms, walking and steps, and facilities for assistance animals.

Will the conference be accessible by wheelchair or power scooter?

Yes, the conference will be accessible to wheelchair users. Hotel Zags, the conference hotel, is .2 miles from the conference venue and the surrounding streets are wheelchair accessible.

Directions:
Head south on SW 6th Ave toward SW Clay St
Turn right onto SW Montgomery St
Turn left onto SW Broadway, destination will be on the right

The Smith Memorial Student Union has two accessible entrances. We recommend that you use the main entrance on 1825 SW Broadway. Once you enter the building, go straight ahead about 50 feet and make a left. The elevator will be on the left. The conference is on the 3rd floor and registration will be the right, about 50 feet to the right of the elevators

The first floor of the Smith Memorial Student Union building has several offices and businesses and as the conference is being held during the first week of the quarter, there will be a variety of people in the building. There will be a student volunteer on the first floor to provide directions and assistance to conference attendees.

For the hotel, several wheelchair-accessible and ADA compliant rooms are available. We recommend booking your room as soon as possible to reserve your room.

The ballroom stage is elevated. A wheelchair lift is available. If you are a presenter who uses a wheelchair, please contact us as soon as possible so that we can make arrangements. After the early registration deadline (Sept. 15) we cannot guarantee to be able to provide a ramp.

Poster sessions will have space for a wheelchair to move between the posters. We are checking to see if the height of the posters will be adjustable.

If there is an emergency during the conference, attendees using wheelchairs, power scooters, or needing assistance, will be escorted by student volunteers and conference organizers.

For more information about wheelchair accessibility at Smith Memorial Student Union, please contact Sarah Kenney on 503-725-5401 or skenney@pdx.edu.

The evening social event is in the Pearl District which is approximately .6 mile from the conference venue. There is accessible public transportation via the MAX: https://trimet.org/max/. If you would like assistance to or from the venue, please let us know when you register. The social event venues are Rogue Pearl Public House (1339 NW Flanders, Portland, Ore. 97209) and Powell’s Books (1005 W Burnside St), both are wheelchair accessible.

What are the restroom facilities like?

There are Women’s and Men’s restrooms on the third floor of Smith Memorial Student Union within 50 feet of the ballroom. There is one wheelchair-accessible stall in each restroom. There is a gender-neutral restroom on the 4th floor accessible via the elevator or one flight of stairs.

What are the arrangements for presenters with accessibility needs?

When presenting in The Ballroom, the speakers will be on an elevated stage. The Ballroom stage will be used for the keynote speakers and the finalists for the graduate student research competition. If you need to use the wheelchair lift for this venue, please reach out to the conference committee by September 10. After the early registration deadline (Sept. 10) we cannot guarantee to be able to provide a lift.

All other sessions will be given in smaller rooms where there is no stage or elevated platform. There will be a podium at the front of each room and/or a chair available for the presenters.

Poster sessions will have space for a wheelchair to move between the posters.

If you would like a student volunteer to operate slides or guide you onto and off the stage, or have other accessibility requests please contact Sean Zdenek at zdenek@udel.edu by September, 10, 2019.

Can I bring my guide dog?

Yes! Guide dogs and other service animals are welcome at SIGDOC 2019. There will be a relief area with water available. Smith Memorial Student Union welcomes service animals. We will provide additional information on where the pet relief area is located. Please indicate on your registration form if you anticipate bringing a service animal to the conference.

Can I attend or present at the conference via Skype or Zoom?

We are sorry, but SIGDOC 2019 will not be able to accommodate remote presentations or attendance.

How much walking or standing will be needed?

The walk from the conference hotel is .2 miles.

The conference will require minimal walking as all sessions are on the third floor including Friday lunch and Saturday breakfast. The conference rooms are 50 feet from the elevator. There are a variety of seating options in each room including chairs in lecture-style seating as well as round tables. The Ballroom will be open all day and there is ample room for sitting during breaks and while other sessions are going on.

Lunch on Saturday is on your own. We have suggested the Farmer’s Market which is directly behind the Smith Memorial Student Union venue. There are also food options on the first floor of the SMSU building.

The walk to the venue is .6 miles and relatively flat. Please gather at the registration desk on Friday at 5:45 if you would prefer to ride the MAX or use a ride share service. Our volunteers will help arrange transportation.

Please contact Sean Zdenek at zdenek@udel.edu as early as possible if you have further questions or special requests.

Will there be an induction loop in the meeting rooms?

We are still working on establishing which rooms will have induction loops.

Will speakers and audience members asking questions be using a microphone?

Yes, microphones will be used for all speakers. Attendees with questions will be requested to use a microphone so that their question is more easily heard.

Rooms are also equipped with audio speakers for presenters who have audio or video embedded in their presentations.

What food service will be provided?

The conference will provide buffet meals on Friday afternoon for lunch and Saturday morning for breakfast. Coffee, tea, and light refreshments will be provided on Friday afternoon, Saturday morning, and Saturday afternoon. Dishes will be labeled. For more detailed information please contact TBD at 503-725-4339, psueatscatering@compass-usa.com.

Can the conference accommodate special dietary needs?

Yes. Meals are buffet style and will include vegetarian, vegan, gluten free, and lactose free options. For more detailed information about the catering please contact 503-725-4339, psueatscatering@compass-usa.com.

Will the conference be a smoke-free environment?

The entire conference venue is a no-smoking area and Portland State University is a non-smoking campus.

Will there be loud music, strobe lighting, spotlights, or other strong sensory experiences?

We are still gathering information on sensory aspects of the conference. Participants will be requested not to use flash photography or to wear strong scents. Please indicate on your registration form if there are specific items you would like to know about in advance.

For the off-site venues, there are a variety of sensory demands. Rogue Brewery is a family friendly pub with a variety of seating and is relatively small. As a brewery, it might be loud for some attendees. Powell’s books is a large book store which is relatively quiet. We do not anticipate bright or flashing lights or strong smells at either venue.

Please contact Sean Zdenek at zdenek@udel.edu as early as possible if you have further questions or special requests.

Will there be a designated quiet space at the conference?

There is a Quiet Prayer & Meditation Lounge in the basement of Smith Memorial Student Union in room 47. Take the elevator to the basement and the room is on the right.

What if I have a medical emergency or health problem during the conference?

In case of emergency call 911 for an ambulance. We are still checking on the distance to the nearest hospital. If you require non-urgent medical care, please contact Sean Zdenek at zdenek@udel.edu or ask any student volunteer. They will provide you with information about local doctors, specialists, chiropractors, etc. For non-resident attendees, buying travel insurance that covers medical expenses is strongly recommended as fees for emergency treatment can be very high.

 


This FAQ has been generated using the Accessibility FAQ Generator tool provided by ACM SIGACCESS. Event organizers are welcome to modify and reuse this template for other events. Please contact SIGACCESS for more information.